Managing Inventory

Receiving Stock Without an Order

If you've received an invoice that has not been ordered through Shopfront you can enter it quickly and easily by using our Receive Stock Without Order option in Stock Management.

To use this option:

  1. Open the Menu
  2. Select Stock Management
  3. Select Orders & Invoices
  4. Select Receive Stock

You'll now be presented with the invoice details screen which contains the following fields:

Field Description
From The Supplier you will be receiving the stock from
To The Outlet that will be receiving the stock (this is not modifiable if you only have one Outlet)
Invoice Date  The date of the invoice
Invoice Number The number for the order, Shopfront will warn you if the order is not unique but it is not a requirement for it to be
Due Date The date the invoice is due
Payment Reference The reference for any payments made
Notes Specific notes for the order, visible in emails and printed orders

Once you've set up your order, select Create Receive at the bottom of the page.


Searching for products

Search and select each product to have them added to your received order. You can search for the product by scanning the barcode, typing the product's name or by entering a supplier code.

If you are searching for a product that exists in your product file and the product is not shown in your search results, this is most likely due to the product not being previously received for an order attached to this supplier.  To search for all products not assigned to the current supplier, enable the All Suppliers toggle beside the search bar.

From this point on, the process is exactly the same as receiving an invoice from a supplier.